Consider yourself an organization that operates in multiple countries. Spain has the Create and Grow Act, Germany requires ZugFerd, France requires dematerialization platforms (PDP), Portugal implements SAF-T, the United Kingdom needs MTD, Italy uses FatturaPA. On top of all this, the GDPR crosses all of Europe with requirements of anonymization and data protection through the ViDA regulations.
Meanwhile, a company can operate with SAP and, at the same time, have many of its documents, approvals, digital signatures and audit records scattered among different systems, with shared folders and, sometimes, obsolete applications.
This scenario significantly increases the risk of non-compliance and, consequently, of heavy sanctions, as well as loss of traceability. In addition, manual tasks are needed that they consume a lot of time, are repetitive, generate errors and could be avoided by being automated.
The challenge of fragmented regulations
A common challenge for most companies that operate with SAP is that much of the daily work continues to happen outside the system. Users navigate between multiple solutions and documents are stored in repositories here and there. This causes some decisions to be made without complete or up-to-date information.
This fragmentation also creates legal vulnerabilities. When documents reside in multiple locations and processes are manual, organizations violate these regulations without being fully aware of the risk.
On the other hand, a centralized system that houses all legal compliance allows us to have:
• A single repository of real documents
• Full traceability of who does what and when
• Automatic retention and disposal policies
• Verifiable digital signatures
• Full audits without breaches
(Are you interested in: Data Governance in SAP and Compliance with OpenText Extended ECM)
SAP+ OpenText Solutions for Regulatory Compliance
The integration of OpenText with SAP creates an architecture where content and processes work together, not separately.
A single repository of truth
For example, when OpenText Vendor Invoice Management (VIM) is integrated into SAP, each invoice automatically generates a document linked to the SAP transaction. Approvals are recorded and SAP metadata (supplier, country, date, amount) is automatically synchronized. Everything is accessible directly from SAP without changing systems.
Integrated digital signatures
OpenText is compatible with services of digital signature certified and recognized globally and also has its own (Core Signature).
Automatic retention according to regulation
Policies can be defined by country, without leaving SAP. When the date is reached, documents are automatically marked for legal retention, personal data is anonymized, and an audit report is generated. Tax-relevant data remains intact.
Real-time reports from SAP
With integrated OpenText, it is possible to generate reports automatically from documents in SAP. All from a single source of truth, without unnecessary manual tables.
Global e-invoicing with Invictia
Thinking about companies that operate in multiple countries, at Brait we have developed Invictia, an electronic invoicing solution designed from the start for global compliance, without leaving SAP, since it is a Plug & Play add-on that integrates natively with SAP ECC or S/4HANA.
Invictia allows:
• Issuance and reception in multiple formats: UBL, CII, Peppol from a single repository in SAP.
• Global compliance and automated local in more than 100 countries, for example Create and Grow Act (Spain), eInvoicing France, SAF-T Portugal/Poland, ZugFerd Germany, FatturaPA Italy, etc.
• Integration with digital signatures: automatic connection with certified signature providers.
Invictia integrates directly with OpenText and SAP to create a complete flow: issuance and receipt of electronic invoices + accounting or retention according to business rules + legal filing.
Why Brait for global compliance in your company
At Brait, we understand that compliance is not a one-off project, but rather a permanent operational architecture. With projects in Spain, Portugal, France, Italy, Poland, Germany, Colombia, etc., we know the specific nuances of each regulation.
• Invictia by Brait: An add-on designed from the start for global multi-country compliance in SAP (it integrates natively).
• OpenText + SAP expertise: Hundreds of integration projects implemented, for example, in Grifols.
• Specialized technical team: When custom logic is required, you have internal developers who configure workflows without depending on third parties
• Ongoing support: regulations are evolving. When the Create and Grow Act requires new requirements, we will support and apply the necessary changes.
