In an increasingly digitized business environment, the secure and efficient management of information between internal and external users is key. OpenText Core Share, as a cloud extension of Extended ECM, offers a comprehensive solution for securely share documents, integrating suppliers, customers and partners directly into the workflows of SAP.
This architecture ensures that data is never isolated and that internal processes continue in a coherent manner.
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OpenText Core Share Technical Architecture
The Core Share structure is based on several pillars that guarantee security, integration and efficiency:
Centralized Business Workspace
Every business object—whether a vendor, customer, or project—has an associated workspace within Extended ECM. This makes it possible to organize and centralize all relevant documentation in a single space accessible to authorized users.
Core Share as a cloud extension
External users can access securely through a web portal or controlled links, without the need for internal credentials. This makes it easy to collaborate with vendors and partners while maintaining full control of shared information.
Multi-system synchronization
All changes made to Core Share are automatically reflected in Extended ECM and SAP, and vice versa. This ensures that the information is always up to date and avoids duplication or inconsistencies between systems.
Integration with workflows and approvals
Shared documents can activate automatic workflows, send notifications and collect digital signatures within the SAP flow. In this way, the review and approval processes continue smoothly without leaving the corporate ecosystem.
Practical example of OpenText Core Share + Extended ECM in the SAP ecosystem
Let's imagine that a supplier must send invoices and certificates of compliance:
1. The vendor uploads the documents directly to Core Share.
2. Extended ECM automatically synchronizes files with ECM (and with the provider's WorkSpace, if any).
3. An internal workflow is activated in SAP: reviewing invoices, validating certificates and assigning approvers.
4. All actions are recorded in the SAP and Extended ECM audit logs.
5. Once validated, the documents are archived in SAP with full metadata, version history and traceability.
All of this happens without duplicating information or leaving the SAP ecosystem, ensuring security, traceability and efficiency at every step.
Strategic benefits of the OpenText Core Share integration
• Total security and control: external users only access the information that corresponds to them, with granular permissions and controlled links.
• Efficient collaboration: allows direct interaction with documents and processes in real time, avoiding delays in approvals and revisions.
• Full traceability: automatic registration of accesses, changes and approvals, facilitating audits and regulatory compliance.
• Integration with SAP: all documents are part of the business flow, eliminating information silos and improving process consistency.
• Scalability: supports a large number of external users without compromising performance or security.
At Brait, we help companies to maximize the value of your document management and external collaboration solutions. With our experience in integrating OpenText Core Share and Extended ECM with SAP, we can ensure that your critical processes run more securely, efficiently and traceable.
If you want to transform the way your company manages documents and external collaborators, contact us and we accompany your company at every step of the implementation.
