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Artificial Intelligence is no longer just a technological promise; it has become an operational necessity. However, for CFOs, financial executives, and IT leaders, the mass adoption of AI presents critical challenges, such as data security, access control, and costs. Furthermore, many companies are asking the same question: Who is accessing corporate information through AI, and how?
“Up to 52% of employees admit to using AI tools without IT authorization, and 30% acknowledge having exposed corporate financial or strategic data on public platforms.”
In the absence of guardrails, uncontrolled usage poses an unacceptable risk, especially in departments that handle critical information like Accounts Payable or Management Control. Moreover, this lack of oversight leads to massive cost overruns (such as the well-known case of Uber, which exhausted its annual token budget in just three months).
To address this challenge, we created B/One, the new solution developed in-house at Brait: a platform designed to integrate, centralize, and govern all of your company's corporate Artificial Intelligence.
The End of "Shadow AI": Governance, Security, and Efficiency
B/One promotes a unified workspace that replaces scattered public tools. Its goal is to maximize AI usage by connecting it directly to the core of the business, ensuring proper governance. To achieve this, it is built on these pillars:
• Unified Workspace and Access Control: B/One acts as the single point of access for all corporate AI. Through Single Sign-On (SSO), users access the platform and corporate systems by inheriting their existing permissions and roles, without the need to enter additional passwords.
• Model Orchestration: B/ONE evaluates the complexity of the prompt and determines which model (Claude, GPT, Gemini, DeepSeek, etc.) offers the best value for that specific query. Additionally, the administrator in charge of this solution has absolute control over what access is granted to each employee based on their specific job requirements. They can assign models of varying complexity to ensure each person has the quality they need for their specific role and tasks.
• Consumption Control: a vital aspect for any CFO. B/One includes a comprehensive monitoring dashboard to track token spending by user, agent, model, or department, preventing budget deviations.
• Traceability and Auditing: a record of everything that happens is maintained. Which user made which request, at what time, with which model, and what tools they used.
• Data anonymization: B/One features a gateway that evaluates every prompt before sending it to the language model. If an employee enters sensitive information (such as an ID number, credit card, or financial data), the system detects it and removes or anonymizes it in real time. Confidential information never leaves your company.
• Corporate Skills and Tools: allows for the creation of reusable skills. For example, a skill that outlines the exact steps to process a duplicate invoice according to company policy.
• Enterprise integrations: out-of-the-box integrations with corporate applications and external services, as we explain later on.
• Agent creation: users can design and deploy intelligent agents (e.g., a "Contract Analyst") connected directly to their business processes.
AI Sovereignty: avoid duplicate licenses and centralize your strategy
One of the major current issues is the segregation of AI tools and high licensing costs. Each vendor offers its own solution (Microsoft Copilot, SAP Joule, OpenText Aviator...). It is not that these tools are bad—in fact, offerings like Microsoft's are excellent and very comprehensive—the problem lies in the cost of integration and redundancy.
If the same employee needs to interact with the ERP, the document management system, and office software, the company ends up paying for three different AI licenses for the same person.
The goal of B/One? To avoid this segregation and return sovereignty over their Artificial Intelligence strategy to companies by connecting to all these tools from a single place.
Integrations beyond SAP: Salesforce, OpenText, ECM solutions, and much more
At Brait, we are SAP specialists, but B/One was born with a global integrationfocus. If you have attended our B/ONE demo, you have seen how the platform connects with key tools in the corporate ecosystem through MCP (Model Context Protocol) servers, allowing AI to interact with information without documents ever leaving your servers:
• The SAP "Golden Path": B/One integrates with SAP while respecting its strict API policies. To analyze custom code (ABAP) for an SAP S/4HANA migration (evaluating the Clean Core), it uses specific connectors. And if you need the agent to interact with business data (for example, posting invoices directly in SAP or launching an approval workflow), B/One connects officially via SAP BTP Integration Suite or SAP Joule.
• OpenText and other ECM solutions: B/One can search through OpenText workspaces, list documents from a vendor, analyze a 50-page contract, and generate a visual summary. All of this without the PDF ever leaving your document management system. Furthermore, B/One's connectivity extends to other Intelligent Document Management (ECM) tools, such as DocuWare, allowing AI to interact with your files and document workflows (e.g., automatically comparing delivery notes with invoices).
• Salesforce: Leveraging Headless 360 capabilities, B/One connects via MCP servers to interact with the CRM securely, allowing AI agents to query and manage data without needing to access the Salesforce interface directly.
• Data Lakes and Business Intelligence: For companies that replicate their data in BI environments, B/One can also leverage that information to provide advanced analytics and natural language queries.
Inference in Europe and Regulatory Compliance
To guarantee this total sovereignty, B/One offers the option to run inference locally in Europe.
Furthermore, B/One allows for unlimited inference using Open Source models, ensuring that your company's data never feeds public third-party models and remains compliant with European GDPR regulations, which are much stricter than in countries like the US.
Make the leap to secure and controlled AI with Brait
At Brait, we have spent over 18 years helping companies govern, automate, and secure their critical SAP processes with solutions such as OpenText Vendor Invoice Management (VIM), OpenText Content Management (Extended ECM), DocuWare, Embat, Yooz, and more. Now, with B/One, we apply that same level of corporate rigor and excellence to the use of Artificial Intelligence.
We currently have an Early Adopters campaign open with highly advantageous terms for the first companies looking to implement this solution.
If you want to discover how B/One can centralize AI in your company and put an end to Shadow AI, get in touch with us and tell us about your use case.
At Brait, we make it happen.
