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OpenText CCM (Core Content Management) is a cloud platform that allows document management in a centralized way, while protecting corporate information and facilitating workflows, collaboration between teams and access from any location and device in a secure manner.
Your integration Seamless with business applications such as SAP S/4HANA, Salesforce, Microsoft 365 and Google Workspace maximizes employee productivity, speeds up processes and guarantees data security, as explained below with some examples.
Practical examples of OpenText Core Content Management... in the end what is it for?
1. Artificial intelligence for better project management
It allows you to store, organize and control access to all business information in a secure environment, eliminating the dispersion of documents. It includes AI capabilities to search, classify and extract information from documents more intelligently, improving decision-making.
This translates into greater collaboration between internal and external teams, allowing documents to be shared, versioned and worked on in real time from anywhere and on any device.
2. Electronic signature of contracts
Thanks to the integration with Core Signature, contracts can be automatically sent to the parties involved for their electronic signature.
Collaborators can follow the status of the signing process and receive notifications when the contract is signed and archived.
3. Managing important emails
For example, a purchasing manager receives an email with a purchase order and attachments in Outlook. Using the integration, the email and its attachments are archived directly in the corresponding workspace in Core Content Management, ensuring their preservation and easy location in the future.
4. Intelligent capture and digitization of paper documents
This is a very useful tool for departments such as human resources, since documents can be scanned using OpenText Core Capture, which automatically extracts key data (name, date, position, etc.) and saves them in the employee's digital profile within Core Content Management, eliminating manual data entry.
5. Securely share documentation with external parties
Access controls are allowed to Core Content Management to give temporary permissions only to necessary documents, ensuring information security and data protection regulatory compliance. In addition, you can revoke access at any time or limit the download of documents.
6. Automating reports and approvals
The monthly report of reports is provided, as is customary with OpenText, using its integrated analytics tools such as VIM Analytics. In addition, it is allowed to automatically activate an approval flow that notifies the supervisor. Upon review, the report is marked as “approved” and is archived according to the company's retention policy.
In short, what you can do with OpenText Core Management
Company employees can use OpenText Core Content Management to store, find, share, approve and sign documents, digitize information and collaborate efficiently and securely, integrating these processes directly into their common applications such as SAP or taking full advantage of CCM integration with Outlook. Not only does this save time, but it improves productivity and regulatory compliance across the organization.
At Brait, we are specialists in solutions OpenText for SAP, with extensive experience in implementing and optimizing solutions that help companies to digitize their processes and achieve their business objectives. Do you want to know how OpenText Core Content Management can drive the digital transformation of your organization? ¡Contact with us!
