OpenText Core Content Management is a SaaS platform designed to centralize business documentation, facilitate collaboration between teams and optimize information management within organizations.
Below, we look at some of the key benefits of OpenText Core Content Management.
1- Easy and fast to implement (and cheaper!) SaaS model
One of the highlights of OpenText Core Content Management is its speed of implementation, with no infrastructure cost. As a solution based on Software as a Service (SaaS), the system offers greater stability and availability compared to many traditional platforms installed on local infrastructure.
This model allows companies to take advantage of benefits such as greater system availability, vendor-managed maintenance, automatic updates and reduced technical issues.
2- Documentation availability: anytime, anywhere
For many companies, the amount of physical documentation they have stored is very large and makes it a headache to put that documentation in. The availability of documentation in the cloud makes it possible to save physical space, to get rid of a lot of paper documentation and, at the same time, teams can access information from anywhere, at any time, from any device (mobile, iPad, computer...).
3- Cost reduction (and paper!) on the one hand, greater efficiency on the other
Another important benefit, along these lines, is the reduction of technological costs. Many organizations use different tools to manage documents, processes or files related to different areas of the business. This involves additional licenses, maintenance of multiple systems and, in some cases, own infrastructure. With OpenText Core Content Management, many of these features can be centralized on a single platform. This allows:
• reduce the number of applications used
• lower licensing and maintenance costs
• eliminate unnecessary on-premise infrastructures
• simplify technological management
OpenText CCM, being a SAAS application, is accessible from anywhere on the planet, as long as you have your username and password. — Sofia Paredes, Brait
4- Integration with business applications
One of the strengths of OpenText Core Content Management is its ability to integrate with key business applications that allow CCM capabilities to be extended beyond document management. Some examples are the integration of Core Content Management with SAP, Salesforce, with Microsoft and also:
OpenText Core Capture: OpenText OCR for intelligent and automatic data capture.
Core Signature: for secure digital signatures.
Power Docs: which allows the generation of templates.
Core Process Automation: to facilitate integrations with other systems.
Word Plus: for automation of processes through workflows, such as the approval of invoices. An example would be to create a workflow where every time an invoice arrives from supplier X it is automatically forwarded to the person responsible for reviewing and/or approving it. Once that person has approved or rejected it, a notification is sent to the person who sent it (to the manager of that document), so that they are up to date and carry out the appropriate actions, such as accounting, making the payment, etc.
As we can see, these integrations allow users to manage documentation directly from the tools they usually work with, in a collaborative, centralized way, without the need to change applications or without leaving their usual work environment.
5- Single repository for all business documentation
Thanks to the integration with different business systems, OpenText Core Content Management allows you to centralize documentation in a single repository.
This prevents documents from being dispersed in different applications or repositories, which improves control over information and facilitates access to the right documents at all times. The final version, finalok version, ok-ok-revised version, is a thing of the past.
In critical processes, such as contract management or legal documentation, always working with the most up-to-date version of the document is essential. In addition, this has a direct impact on productivity, as it reduces the time spent navigating between systems and avoids interruptions in the workflow.
It also facilitates collaborative work between employees who are in different locations and allows several users to work on the same document simultaneously. In addition, the system includes features such as version management, change control and simultaneous access to documents.
Embedded artificial intelligence
OpenText Core Content Management also incorporates artificial intelligence capabilities using OpenText Aviator technology.
This functionality makes it possible to improve information management and facilitate content-related tasks, optimizing the way in which users interact with documents and associated processes.
The integration of artificial intelligence within the platform is part of the evolution of document management solutions towards increasingly intelligent and automated systems.
Fast deployment using Business Scenarios
Another differentiating element of OpenText Core Content Management is the possibility of using Business Scenarios, preconfigured solutions that allow you to quickly implement certain business processes.
These scenarios include configurations already prepared for common use cases within companies, reducing the cost, time of previous analysis and implementation of the project. Although they can be adapted to the specific needs of each organization, starting with an already configured solution considerably simplifies the deployment process and guides us in how Start document digitization.
Advanced document management features
OpenText Core Content Management is a document manager enriched by having extra capabilities, but it still has all the basic and typical functionalities of a business document manager, such as:
• advanced document searches
• classification using metadata
• full audit of document activity
• permission and access control
• version management
• document retention and regulatory compliance policies (such as Data Protection)
For example, the mandatory deletion of the data of employees who have already left the company (and that cannot be retained after a certain time) can be automated.
CCM will allow us to carry out precise searches and retrieve documentation very quickly. Thanks to having the documentation very well classified and categorized within the manager, we will be able to have a complete audit of everything that happens, especially in our documents. — Sofia Paredes, Brait
Automate your company's document management with Opentext and Brait
At Brait we have a Department of Document Management fully dedicated and certified in OpenText. We help companies to optimize the management of their information through advanced solutions and process automation. Our team has extensive experience in implementing OpenText solutions and integrating them with business platforms such as SAP, Microsoft 365 or Salesforce.
If you want to discover how OpenText Core Content Management can help you centralize documentation, improve collaboration between teams and optimize your business processes, we would be happy to analyze your case.
Contact our team just today!
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